We build HIPAA-aware AI agents for intake, scheduling, prior auth, documentation, and billing — so your team gets back to care, not admin.
If any of these sound like your front desk or your clinicians, you're losing hours a day to work a system should be doing.
"My front desk re-types the same details into three systems."
Intake forms, the EHR, the scheduler, the billing system. Every new patient is keyed in by hand more than once — slow, error-prone, and the exact work staff burn out on.
Duplicate data entry"No-shows and prior auth are eating the schedule."
Reminders go out late, authorizations sit in a queue, and gaps appear in a calendar you can't afford to leave empty. The follow-up that fixes it never gets done consistently.
Lost slots, lost revenue"My clinicians chart at 9pm instead of going home."
Documentation backs up because there's no time during the day. Notes that should take minutes turn into hours of after-clinic work — the leading driver of clinician burnout.
After-hours chartingDesigned around clinical workflows and built to respect PHI — each one shaped to your EHR, your payers, and your edge cases.
Turns intake forms into structured records, writes them once into the EHR and scheduler, and flags anything missing for the front desk — no re-typing across systems.
Sends timely reminders across SMS and email, confirms or reschedules, and fills cancellations from the waitlist — so fewer slots go empty and no-shows drop.
Assembles the payer packet, tracks status, and chases what's pending — turning a multi-day manual queue into a monitored pipeline your staff can see at a glance.
Drafts visit notes from the encounter, structures them to your template, and routes them for the clinician to review and sign — charting done before they leave the room.
Checks coding and eligibility before submission, flags claims likely to deny, and surfaces denials with the reason attached — fewer reworks, faster reimbursement.
Answers routine questions, sends pre-visit instructions and follow-ups, and knows exactly when to hand a conversation to a human — across SMS, email, and your portal.
We work inside your compliance requirements from day one — and you see results in weeks, not quarters.
We walk the real path a patient and a record take through your practice — the EHR, the scheduler, the payers — and identify where protected data flows before we touch anything.
We define what the agent handles, what a human signs off on, and how PHI stays compliant at every step — and agree on scope and guardrails before writing code.
You see it working against real records by week three. We test the messy cases — bad data, edge payers, exceptions — and keep a clinician in the loop for anything that needs judgment.
Documentation, monitoring, and a walkthrough with your team. You own all of it. We stay available for 30 days post-launch for adjustments once it's live with real patients.
“The agents gave my staff their afternoons back — and gave my clinicians their evenings back.”
An honest answer on both sides — before anyone commits.
No pitch. No proposal you didn't ask for. We'll tell you honestly if automating your workflows is the right move — or not.
Book your free strategy call →The admin you've accepted as normal is usually the most solvable thing in the practice.